§ 259-17. Local Government Records Management Advisory Board.

There shall be a Local Government Records Management Advisory Board designated to work closely with and provide advice to the City Clerk (RMO). The Board shall be appointed by the City Clerk (RMO) and shall include the following members: the City Clerk as its Chairperson, a liaison member of City Council, the City's Historian, representatives of key City departments, such as Development, Law, Finance, City Clerk's Office, Police, Fire, Public Works; at least one representative from the Thomas Paine Historical Society; and other interested citizens. The Board shall meet periodically and have the following duties:

A. 

Provide advice to the Records Management Officer on the development of the Records Management Program;

B. 

Review the performance of the program on an ongoing basis and propose changes and improvements;

C. 

Review retention periods proposed by the Records Management Office for records not covered by state archives' schedules;

D. 

Provide advice on the appraisal of records for archival value and to be the final sign-off entity as to what is or is not archival.