§ 62-4. Exceptions.

Pursuant to General Municipal Law § 104-b2f, the procurement policy may anticipate circumstances when or types of procurements for which, in the sole discretion of the governing body, the solicitation of alternative proposals or quotations will not be in the best interest of the municipality. The determination that such circumstances exist shall, in each case, only be made by either the City Manager or by resolution of the City Council of the City of New Rochelle. In the following circumstances it may not be in the best interests of the City of New Rochelle to solicit quotations. Written documentation of such determination and approval must be maintained for each procurement:

A. 

Emergency purchases pursuant to § 103, Subdivision 4, of the General Municipal Law. Due to the nature of this exception, these goods or services must be purchased immediately, and a delay in order to seek alternate proposals may threaten the life, health, safety or welfare of the residents. This subsection does not preclude alternate proposals if time permits. Emergency procurements require approval of the City Manager through either the Department Head or City Manager, when circumstances allow.

B. 

Purchases of surplus and secondhand goods from any source. If alternate proposals are required, the City is precluded from purchasing surplus and secondhand goods at auctions or through specific advertised sources where the best prices are usually obtained. It is also difficult to try to compare prices of used goods, and a lower price may indicate an older product. Therefore, as set forth in this § 62-6, such purchases may be authorized.

C. 

Sole Source procurement may be entered into without a competitive process, based on written documentation that only one known source exists or that there are no other reasonable alternative sources that can fulfill the requirements and where competition is not feasible.