§ 62-2. Methods of purchase.

A. 

The following method of purchase will be used when required by this policy in order to achieve the highest savings or best value with adequate documentation for each action:

(1) 

Goods and non-professional services.

Estimated Amount of Purchase Contract	Method
$0 to $999	Purchases do not require quotes and should be made using a P-Card or a Claim Voucher.
$1,000 to $19,999	Three written quotes or proposals; purchase order required.
$20,000 +	Sealed competitive bid for one purchase OR multiple purchases of a particular item within a year. Purchase Order is required.

(2) 

Public works contracts.

Estimated Amount of Purchase Contract	Method
$0 to $4,999	Purchases do not require quotes and should be made using a P-Card or a Claim Voucher.
$5,000 to $34,999	Three written quotes or proposals. Purchase Order is required.
$35,000 +	Sealed competitive bid each Public Works project. Purchase Order is required.

B. 

A good faith effort shall be made to obtain the not less than three proposals or quotations as required. If the purchaser is unable to obtain the required number of proposals or quotations, the purchase will document the attempt made at obtaining the proposals. In no event shall the failure to obtain the required quotes or proposals be a bar to the procurement.