§ 52-20. Vacation leave.

A. 

Vacation entitlement. Full-time nonrepresented employees are entitled to an annual vacation leave as hereinafter set forth. Annual vacation leave entitlement for part-time employees shall be computed at a pro rata share of the entitlement of full-time employees in accordance with the actual work schedule of such part-time employees. Employees on a per diem, temporary or seasonal basis shall not be entitled to any vacation leave allowance.

B. 

Annual vacation leave allowance.

(1) 

The annual vacation leave allowance for nonrepresented employees is as follows, provided that at the time of hire, the City Manager may give credit for previous experience in setting the vacation accrual rate.

	Leave-Earning Category	Annual Vacation Leave Allowance (working days)	Monthly Accrual (days)
	Employees who have completed less than 6 months of service	0	0
	Employees who have completed between 6 and 12 months of service	5	5/6
	Employees who have completed 12 full months of service	10	5/6
	Employees who have completed 5 full years of service	15	1 1/4
	Employees who have completed 12 full years of service	20	1 2/3

(2) 

An employee shall be entitled to annual vacation leave at such time as shall be convenient to the department head. For the purpose of having vacation schedules conform to departmental convenience, vacation may be granted, in any year, in advance of its being fully earned.

(3) 

For the earning of annual leave credits, the time recorded on the payroll at the full rate of pay shall be considered as time in service by an employee. Properly approved absences with pay shall not affect an employee's entitlement to accrue annual vacation leave credits.

(4) 

Up to one year's unused vacation allowance may be carried forward from one year to the following year upon the recommendation of the employee's department head and the approval of the City Manager based upon a request in writing submitted by the employee not later than October 1 of the calendar year for which such leave accrued.

C. 

Vacation upon separation from service.

(1) 

In any calendar year in which a nonrepresented employee resigns or retires, he shall be entitled to take or to be paid for such pro rata share of annual vacation leave for that same year as he earns up to the date of resignation or retirement. However, any employee who was originally appointed to the City's service prior to January 1, 1962, shall be entitled to his full annual vacation leave for the year of his retirement regardless of the date of his retirement.

(2) 

Upon resignation or retirement a nonrepresented employee may receive the monetary value of accumulated and unused vacation time and in case of death in service the beneficiaries of such deceased employees may receive the same.

(3) 

The maximum payment for accumulated vacation at the time of resignation or retirement shall not exceed the total accumulated in the year of resignation or retirement and the one year preceding separation from service.

D. 

Special severance vacation leave.

(1) 

In the final year during which retirement of an employee is scheduled, upon the recommendation of the department head and the approval of the City Manager, special vacation leave with pay may be granted in accordance with the following schedule:

(a) 

Upon completion of 25 years of service: one calendar month.

(b) 

Upon completion of 30 years of service: two calendar months.

(c) 

Upon completion of 35 years of service: three calendar months.

(2) 

In computing the actual leave allowance under this section, service in excess of the minimum period up to the maximum period shall be prorated.

(3) 

Vacation leave balances accrued to the credit of an employee at the end of the vacation year for which carryover authorization has not been granted shall be credited to sick leave.

Amended 12-16-1997 by Ord. No. 284-1997